How to Properly Serve an N4 Notice to Tenant in Ontario

How to Properly Serve an N4 Notice

As a landlord in Ontario, serving an N4 notice is a crucial step when dealing with non-payment of rent. At LSK Property Management, we understand the importance of following proper procedures. Here’s a comprehensive guide on how to serve an N4 notice correctly.

When to Serve the N4 Notice

According to the Landlord and Tenant Board, you can serve the N4 notice the day after rent is due and unpaid. For example, if rent is due on the 1st, you can serve the notice as early as the 2nd.

Proper Methods of Service

The Residential Tenancies Act outlines several acceptable methods for serving an N4 notice:

1. Hand it directly to the tenant or an adult in the rental unit
2. Leave it in the tenant’s mailbox or where mail is ordinarily delivered
3. Place it under the door of the rental unit or through a mail slot
4. Send it by fax to the tenant’s home or business fax machine
5. Send it by courier
6. Send it by mail

Important: Never tape the notice to the tenant’s door, as this is not a legally recognized method of service.

Filling Out the Form Correctly

1. Use the tenant’s full legal name as it appears on the lease agreement
2. Include all tenants’ names if there are multiple tenants
3. Provide the complete address of the rental unit, including unit number if applicable
4. Ensure the termination date aligns with the rent cycle (typically 14 days from the date of service)

After Serving the Notice

1. Keep a copy of the notice for your records
2. Document how and when you served the notice
3. If sent by mail, add 5 days to the termination date for delivery

Common Mistakes to Avoid

1. Serving the notice on the rent due date (too early)
2. Including non-rent charges in the amount owing
3. Incorrect termination date calculation
4. Failing to provide all required information on the form

Conclusion

Properly serving an N4 notice is crucial for maintaining your rights as a landlord and ensuring a fair process for all parties involved. Remember, if the tenant pays the full amount owing before the termination date, the N4 notice becomes void.At LSK Property Management, we can assist you with proper notice procedures and overall tenant management. For more information on our services, visit our landlord services page or contact us directly.